REQUEST FOR PROPOSALS for Technical Assistance

Update Automatic Meter Readings, Troubleshoot Non Reads, and Update Leak Detection Program


Washoe Tribe of Nevada and California

Opening Date: April 14, 2014

Submission Deadline: April 25, 2014


Services Required:  The Washoe Tribe of Nevada and California has funding to complete an update to its Automatic Meter Reading (AMR) and Leak Detection Program.


Background:  The Washoe Tribe has a long commitment to providing high quality drinking water to its four Tribal communities.  Three of the Tribal communities are in Nevada; Carson Community and Stewart Community in the Carson City area and the Dresslerville Community in the Gardnerville area.  The Woodfords Community is located in Alpine County, California.

Each community has its own water sources and a separate water distribution system.  The pumping wells, water tanks and distribution system in each community are maintained by the Washoe Utility Management Authority (WUMA).

In 2007, new replacement Sensus AMR meters and Meter Transceiver Units (MXU’s) were installed in all four communities.  The majority of the Radio Read Meters are read monthly. AMR meter readings are transmitted by the MXU to the Sensus Handheld and read remotely from the vehicle in the street using the Sensus Handheld Model AR 5002.  The water meter will read only if the database is correct for the unique meter ID and the MXU # for a specific address.  All data must be verified in the field by opening the particular meter pit at the resident address in the community.  The purpose of this technical assistance is to provide technical assistance troubleshooting issues with the non-reading meters.  The successful bidder will need background and experience with plumbing and electrical issues and experience managing databases.

Previous experience with water meter installations, radio read meters, and MXU’s (Transceiver) experience is preferred.   

The intent of this solicitation is to obtain proposals for the described services.  The work required by this contract includes all the requirements outlined herein and includesbut is not limited to:

1.      Troubleshoot each meter pit that has a non-reading meter and MXU.

2.      Review troubleshooting checklists from Sensus which include the RadioRead Transceivers (MXUs) Model 520 R.

3.      Record the field verified meter ID and MXU number for each non-reading water meter pit that is opened.  Investigate plumbing, MXU, and electrical issues.

4.      Record the date and time spent at each pit and any observations made.

5.      Develop reports for each non-reading meter that is corrected to update the status map for each non-reading meter.  The report will explain the successful corrective action for that particular meter.

6.      Maintain accurate and legible records for each water meter pit and submit weekly reports to WEPD staff for entry into the software database.           

Qualifications: Proposals should have personnel with the necessary technical experience to perform all requirements listed in the project description.

Contractors mustmaintain current registrations in the Central ContractorRegistration ( at all times during which they are receiving WEPD funds.  A Duns and Bradsheet Data Universal Numbering System(DUNS) Number ( is one of the requirements for registration in the Central Contractor Registration.  Applicantsmust provide evidence of their registrationorhave the abilitytoregister prior to selection for consideration.

Interested parties should provide work experienceand a cost estimate.  This request for proposals is non-restricted, but Indian Preference applies to the award of this contract in accordance with applicable Tribal regulations and policies.  Bids will beevaluated based on the bidder’s specific plan to meet the Tribe’s objectives and qualifications.The Tribe may select firms or individuals for interview fromamong those submitting proposals and reserves the right to request additional information if warranted.  The Tribe reserves the right to reject any and all responses on any basis and without disclosure of reason.  The failure to make such a disclosure shall not result in accrual of any right, claim, orcause for action byany unsuccessful bidder against the Tribe.

Successful bidders will be required toenter into a contract with the Tribe and will be independent contractors, not employees of the Tribe.As such, they will be required to maintain applicable insurance.

Proposal Requirements: Those interested in responding to this RFP are required to submit their proposal in the following format:

Title Page: Present the subject of the Proposal, the name of yourorganization, local address of the office that will be installing the application, name of contact person and the date.  All proposals are valid for a period of90 days after submittal date.

Table of Contents: Present a clear and comprehensive identification ofthe contents of your proposal by section and by page number.

Letter of Transmittal: A briefletter oftransmittal is required.  Within this letter include statements to the following:

(a) Your organization’s understanding ofthe work to be accomplished.

(b) That upon award of this contract, your organization will make a positive commitment to performthe implementation workwithin the scheduled time period.

(c) A summary of the cost ofservice fee(s) to be charged for the Work, and a statement that these fees are fixed, complete and inclusive.

(d) The name of the individuals who will be authorized to make representations for your organization, their titles, addresses, and telephone numbers.

(e) That the signatory of the transmittal letter has authority to bind your organization.

Company Profile: A profile of your organization is required.  The profile should include the following information:

(a) Whether your organization is local,regional, national, orinternational.

(b) The location of the office fromwhich theengagement is to be performed and a brief narration of the number of professional staff (i.e. partners, managers, supervisors, etc.) employed at the office.

(c) Describethe range of services provided by the office performing the engagement.

Summary of Qualifications: Provide a summary of your organization’s expertise with projects of this scope.

Approach to the Project: Please provide a detailed statement of your project management approach.  In this statement provide a project plan with expected deliverables and estimated


Proposed Cost of the Application:Submitted proposals will clearly indicate specific billing rate(s) for work conducted.

AdditionalData:Provide any other information that you believe will assist the Tribe in making its selection.

All proposals must be submitted on or before5:00pm on April 25, 2014 to the Washoe Tribe of Nevada and California at:

Mailing Address:                   

Washoe Tribe of Nevada and California Washoe EnvironmentalProtection Department Attn: Joy Peterson
919 Highway 395 South
Gardnerville, Nevada 89410

Physical Address:                  

Washoe Tribe of Nevada and California
Attn: Joy Peterson
950C  Highway 395 South
Gardnerville, Nevada 89410

If you are interested in providing a proposal for consideration for this work, please submit a proposal package and fee quote for the scope ofwork described above.  If you have any questionsrelatedtothisrequestortosubmitting a proposal, please contact: Joy Peterson, 775-265-8693; This email address is being protected from spambots. You need JavaScript enabled to view it. .

Tribal Council Agenda - April 11, 2014

Washoe Tribal Council Meeting

April 11, 2014

Woodfords Community



Tribal Council Agenda, Feb. 14, 2014

Washoe Tribal Council Meeting

February 14, 2014-6PM
Dresslerville Community Building



Click Here to View, Download or Print the Original RFP

Excerpt from Original RFP


The Washoe Tribe of Nevada and California is soliciting proposals (“the RFP”) from qualified firms/individuals for conceptual design development for a multi-purpose Tribal Justice Center.  The RFP is for research, preliminary design – including conceptual renderings, site plan, facility floor plans and specifications – and a final report.  The background, proposal requirements, and timeline are as follows:

January 17 Tribal Council Agenda

Re-scheduled December and Regular Washoe Tribal Council Meetings

January 17, 2014-6pm

Carson Colony Community/Senior Building


Pow Wow Promo


La Ka Lel Be Pow Wow
October 25-27, 2013

Carson Colony Gym, 2900 S. Curry St. Carson City, NV

Host Hotels
Carson City Center Hotel: 775-882-5535
Gold Dust West Hotel/Casino/Trailer Park: 775-885-9000
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Mention Promo Code La Ka Le Be for Discounts


Host-Drum - Tac Town, Tacoma Washington
MC - Tyson Shay, Fort Hall Idaho
AD - Carlos Calica, Warm Spring Oregon
Head Man - Anthony Quenelle, Montgomery Creek CA
Head Woman - Ramona Quenelle, Montgomery Creek CA


Contest Pow Wow - Friday, Oct. 25th - Sunday, Oct. 27th
Horseshoe Tournement - Saturday, Oct 26th at 12PM
Hand Game Tournement - Saturday,  2PM (Jackpot)
Open Hand Games on Friday, Oct. 25th beginning at 7PM

For Additional Information

Pow Wow Information or Vendor Applications
Martin Montgomery 775-450-9655
Brandi Sargent 775-671-4949
Princess Pagent Information and Applications
Brandi Sargent 775-671-4949
Horseshoe Tournament Information
Darcy James 775-721-4272
Hand Game Information
Art Williams 775-450-8153

This is a drug and alcohol free event

Click Here to View, Download or Print the La Ka Lel Be Flyer