RFP - Security Services

Request for Proposal

Security Services

The Native TANF Program,

Washoe Tribe of Nevada & CA

1246 Waterloo Lane

Gardnerville, NV 89410

June 18, 2015

 

Description of Services

Contractor shall furnish all necessary labor, supervision, and equipment in accordance with the provisions set forth in this RFP. A minimum of five years of Security Guard Services is required. Proposers are to provide a summary of their firms experience as well as the experience of the upper management and supervisory staff that will be providing services under a contract with the Washoe Tribe of Nevada and California.

Contractor shall provide a security officer for the following Washoe Native TANF Program (WNTP) locations:

  • Gardnerville, Nevada ( 2 locations)
  • Stockton, California (1 location)
  • Oakland, California (1 location)

Assigned security shall be arrive at work well groomed, in a professional manner and be appropriately equipped to perform their duties.

Scope of Work

Assigned security personnel shall maintain a security presence throughout the premises during business hours and provide both preventative and reactive measures to any and all safety and security concerns.

Typical duties of the security personnel at the WNTP locations include but are not limited to:

  • Ensure premises are secure
  • Investigate unusual or suspicious conditions
  • Provide security access control
  • Respond to security concerns throughout the site and call (911) if necessary
  • Effectively communicate with key site personnel
  • Provide basic training for non-security personnel on safety and security issues
  • Continually assess the need for training or increased security measures
  • Implement safety and security protocols for staff and clients.
  • Provide accurate and timely reports of each incident of injury, security or law violation to designated staff member
  • Report any unsafe or dangerous conditions or circumstances to the Facility or Site Manager
  • Observing employees arriving or leaving a facility at darkness – early morning, evening or night as needed

Professional Skills Required

  • Licensed and Bonded in State where services are to be provided
  • 24-hour availability
  • Appropriate licenses and permits as necessary
  • Professional recommendations

Background Checks and Drug Screening

Contractor shall certify that all assigned security personnel have successfully passed a criminal background check prior to assignment to the Washoe Tribe. As a minimum all security personnel shall pass a fingerprinting check conducted by the appropriate enforcement agencies of the State of California and/or State of Nevada.

Prior to assignment at any WNTP Site, all prospective security personnel must pass a drug screening test administered at the Contractor’s expense.

Physical and Mental Qualifications

All security personnel must be in a physical condition to meet the needs to their duties. In addition, security personnel must be mentally alert and capable of exercising good judgment, implementing instructions and obtaining and understanding specialized training if required.

The following items should be provided with proposal:

  • Description of experience
  • Examples of Organizations served
  • Testimonials from past clients
  • Professional degrees and licensing

Proposal Guidelines and Evaluation Criteria

The Washoe Native TANF program will evaluate all proposals based on the following criteria.

To ensure consideration for this Request for Proposal, your proposal should be complete and include all of the following criteria:

  • Overall proposal suitability: proposed solutions must meet the scope and needs included herein and be presented in a clear and organized manner
  • Experience as it pertains to the scope of this project
  • Examples of their work pertaining to this project
  • Cost of the service based on the work to be performed in accordance with the scope of this project.
  • Descriptions and documentation of expertise and experience
  • Professional references and contact information
  • Copies of professional licensing documents

This request for proposals represents the requirements for an open and competitive process. Proposals will be accepted until 5:00 p.m., July 30, 2015. Submit proposals to:

Washoe Tribe of Nevada and California

Native TANF Office

Attention: Contracts Compliance Officer

1246 Waterloo Lane

Gardnerville, NV 89410

Evaluation of proposals will be conducted until August 15, 2015. If additional discussion or information is needed, during this time period, the bidder will be notified. The selection decision for the winning bidder will be made no later than August 31, 2015.

All costs included in the proposal must be all-inclusive and all costs must be itemized to include an explanation of all fees and costs.

Contract terms and conditions will be negotiated upon selection of the winning bidder for this RFP. All contractual terms and conditions will be subject to review by Washoe Tribe of Nevada and California Legal department.

Specification Changes: The Washoe Tribe may, during the proposal period, advise the Proposer in writing of additional, omission, or alterations in the specifications. Changes shall be included in the RFP and become a part of the specifications as if originally submitted.

The Washoe Tribe reserves the right to reject any and all proposals, or any part of a proposal; to waive minor defects or technicalities; or to solicit new proposals on the same project or modified project, which may include portions of the original RFP document, as the Tribe may deem necessary and in its best interest. False, incomplete or unresponsive statements in connection with a submitted proposal may be sufficient cause for rejection.

                                                   

REQUEST FOR PROPOSALS
PROFESSIONAL DESIGN/ENGINEERING SERVICES FOR WASHOE TRIBAL

PARKING LOT AND DRIVEWAY DESIGN

The Washoe Tribe of Nevada and California is soliciting proposals from qualified firms/individuals for the design and development of construction plans, specifications and engineering estimates (PS&Es) for parking lot and driveway projects in the Tribe’s four Communities.

The background, proposal requirements, and timeline are as follows:

Background

The Washoe Tribe of Nevada and California (also referred to as “The Tribe”) is a federally recognized Tribe with reservation lands and communities in Northwest Nevada (Carson City County and Douglas County) and Northeastern California (Alpine County). The Tribe develops and implements the Washoe Tribal Transportation Improvement Program (TIP), the purpose of which is to provide safe and efficient travel for Tribal members, visitors, and employees to and from Tribal Communities, buildings, and facilities through well-designed, constructed, and maintained transportation facilities (roads, bridges, parking areas, etc.).

The Washoe Tribe’s current approved TIP includes parking area improvements during 2015 as follows:

  • Carson Community – repair and resurfacing of the existing paved parking lot and construction of a new paved parking lot expansion to serve the Community Wellness Center/Gymnasium;
  • Dresslerville Community – repair and resurfacing of the existing paved parking lot and construction of a new paved parking lot expansion to serve the Community Wellness Center/Gymnasium;
  • Stewart Community – construction of a new paved parking lot to serve the Community Wellness Center/Gymnasium; and
  • Woodfords Community – repair and resurfacing of the existing paved parking lot to serve the Woodfords Indian Education Center.

The Tribe is now seeking PS&Es along with permitting assistance from a state-licensed engineer or engineering firm for each of the four projects. The plans must include cover, legend, demolition, temporary erosion control, temporary traffic control, storm water run-off collection, use and mitigation, site grading, lighting, identifying any necessary utility relocation, plan and profile sheets, and construction details. The proposals should include a preliminary estimate of probable construction costs, an itemization of the major elements of site improvements such as earthwork, pavement, flatwork and utilities, and a projection of the time required for construction from notice-to-proceed through completion. Permitting and other approvals will be coordinated with the Washoe Environmental Protection Department, the Washoe Cultural Resources Officer/Tribal Historic Preservation Officer, the Washoe Utility Management Authority, the Washoe Maintenance Department, and other Tribal programs and departments as well as with any required outside agencies.

Scope of Work

The submissions in response to the RFP (“the Proposal”) must meet the objectives and the functional requirements of the Scope of Work. Below is a basic list of objectives that must be minimally met.

  1. Participation in a project kick-off meeting with Tribal and Community leaders and the Tribal Roads Program Manager;
  2. Participation in a site visit with the Tribal Roads Program Manager and respective Community Council members to each of the four project sites;
  3. Participation in at least one meeting with each of the four Community Councils to review site location and features, present options for their project, and obtain the Councils’ preferences on project features and other guidance; and
  4. Production and timely delivery of PS&Es and permitting assistance for the civil site improvements for each of four projects, which includes the following scopes:
    1. Carson Indian Colony Community Wellness Center/Gymnasium – repair (clean, crack fill and seal) or complete resurfacing (e.g. 2” mill and overlay, chip seal) of the existing parking area, including the driveways and the existing rectangular lot to the east and northeast of gym (approximately 60 feet east-west by 212 feet north-south), incorporating drainage measures (e.g. PCC valley gutter) from the south east corner of the gymnasium, and the existing triangular driveway to the north of the gym (approximately 45 feet northwest-southeast by 75 feet north-south), and fill and paving (e.g. 3" AC on 6" AB) of the dirt areas to the south and southeast (approximately 197 feet east-west by 65 feet north-south). Additional features will include asphalt striping for parking stalls to include the appropriate amount of ADA compliant stalls, sidewalk and flatwork (e.g. 4" PCC on 6" AB), curb (e.g. 6” PCC), and ADA compliant ramps near building entrances, as well as features specified by the Carson Council (e.g. Community lighting) and possible incorporation of best management practices and features identified through coordination with Tribal Departments (e.g. use of porous asphalt as a drainage solution and other green infrastructure design coordinated through the Washoe Environmental Protection Department).
    2. Dresslerville Community Wellness Center/Gymnasium - repair (clean, crack fill and seal) or complete resurfacing (e.g. 2" mill and overlay) of the existing parking area, including the driveway (approximately 58 feet by 23 feet) and the existing lot to the north of the building (approximately 60 feet by 212 feet), and fill and paving (e.g. 3" AC on 6" AB) of the dirt areas to the west (90 feet by 122 feet) and to the northwest (105 feet by 122 feet). Additional features will include asphalt striping for parking stalls to include the appropriate amount of ADA compliant stalls, sidewalk and flatwork (e.g. 4" PCC on 6" AB), curb (e.g. 6” PCC), and ADA compliant ramps near building entrances, as well as features specified by the Dresslerville Council (e.g. Community lighting) and possible incorporation of best management practices and features identified through coordination with Tribal Departments (e.g. use of porous asphalt as a drainage solution and other green infrastructure design coordinated through the Washoe Environmental Protection Department).
    3. Stewart Dresslerville Community Wellness Center/Gymnasium – construction of a new parking area, including driveways and parking lots with appropriate fill, grading and paving (e.g. 3" AC on 6" AB) of the dirt areas to the north, east and south of the building totaling approximately 35,100 sq. ft. Additional features will include asphalt striping for parking stalls to include the appropriate amount of ADA compliant stalls sidewalk and flatwork (e.g. 4" PCC on 6" AB), curb (e.g. 6” PCC), and ADA compliant ramps near building entrances, as well as features specified by the Stewart Council (e.g. Community lighting) and possible incorporation of best management practices and features identified through coordination with Tribal Departments (e.g. use of porous asphalt as a drainage solution and other green infrastructure design coordinated through the Washoe Environmental Protection Department).
    4. Woodfords Indian Education Center – repair (clean, crack fill and seal) or complete resurfacing (e.g. 2” mill and overlay) of the existing parking area, including the parking lot (approximately 63 feet east-west by 100 feet north-south) and driveway, fill and grading on the west side of the parking lot, expansion of the existing parking lot to the north (approximately 36 feet east-west by 19 feet north-south, preserving the existing pine tree) and bike ramp extension of sidewalk to the north. Additional features will include asphalt striping for parking stalls to include the appropriate amount of ADA compliant stalls, sidewalk and flatwork on the east side of the parking lot (e.g. 4" PCC on 6" AB), curb (e.g. 6” PCC), and ADA compliant ramps near building entrances, as well as features specified by the Woodfords Council (e.g. Community lighting) and possible incorporation of best management practices and features identified through coordination with Tribal Departments (e.g. use of porous asphalt as a drainage solution and other green infrastructure design coordinated through the Washoe Environmental Protection Department).
  1. PS&Es will be stamped, will include certification that the plans and specifications meet or exceed the applicable health and safety standards, and will be completed and delivered to the Tribe by August 14th, 2015.

General Instructions

  1. The Proposal must contain reference to and a plan for completion of all objectives provided above.
  2. The Proposal must consist of one original and nine copies submitted by the deadline indicated below.
  3. The Proposal must contain the following appendices:
  • Résumés of relevant staff
  • Résumés of subcontractors or sub-consultants
  • Detailed cost proposal, including total guaranteed maximum amount for providing the work
  • List of references
  • Certificate of Liability Insurance and endorsement of the Tribe being additional insured
  • Sample/description of relevant work experience performed by firm/staff.

Evaluation of Proposals &Contracting

Proposals will be evaluated to determine which best meets the needs of the Tribe. Evaluation and selection will be based on the information submitted in the Proposal. Proposals will be evaluated based on the offerer’s specific plan to meet the objectives of the Scope of Work and of the Tribe. Preference may be given to those Proposals detailing relevant past experience in similar consulting activities with Tribal organizations in the development of Tribal facilities

Further information may be required by the Tribe for clarification purposes after the Proposals are submitted. After meeting the mandatory requirements, the Proposals will be evaluated on their functional, support, and cost aspects. The Tribe reserves the right to accept or reject any or all proposals, or any part of any proposal, and to waive any defect or technicality, and to advertise for new proposals on any basis and without disclosure of reason. The failure to make such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful bidder against the Tribe. The Tribe also reserves the right to award in whole or in part, by items, group of items, or by section where such action serves the Tribe’s best interests. Complete and accurate responses to all items are necessary for fair evaluation of proposals.

This RFP is non-restricted, but Indian Preference applies to the award of this contract in accordance with applicable regulations and policies. Successful applicants will be required to enter into a contract with the Washoe Tribe and will be independent contractors, not employees of the Tribe.  As such, they will be required to maintain necessary licensing and insurance. 

The Washoe Tribe retains the right to cancel the RFP process if it is in the Tribe’s best interest. The Washoe Tribe shall not be responsible for costs incurred by proposers for proposal preparation. This RFP does not obligate the Washoe Tribe or any applicant until a contract is signed and approved by both parties.

Products of the contract will become the property of the Tribe and not be copyrighted by the consultant. The contract will not be assigned or sublet without prior written consent of owner.

Deadline        

Proposals must be received (not postmarked) not later than 4:00 p.m. (PST) on July 6th, 2015. All late proposals will be rejected. Proposals may be mailed to: 919 US Hwy. 395 South, Gardnerville, Nevada 89410. Proposals may be hand-delivered to: Washoe Tribe Headquarters Building located at 919 US Hwy. 395 South, Gardnerville, Nevada ATTN: Planning/Project Management Department.

Submission

Proposals may be mailed or hand delivered. Faxed, emailed, or electronic proposals are NOT acceptable.  The Proposals, any information required by, and/or any questions regarding this RFP should be addressed and/or delivered to:

If Mailing:                               

919 Hwy 395 South
Gardnerville, NV 89410

If Delivering:

919 Hwy 395 South
Gardnerville, NV 89410

Attention: Kenneth Cruz
Phone Number:  (775) 265-8600 x10705
Fax Number: (775) 265-6240

Tribal Council Agenda, 6/12/2015

Washoe Tribal Council Meeting

June 12, 2015 – 6:00pm

Dresslerville Community

AGENDA

Tribal Council Agenda, 1/9/2015

WASHOE TRIBAL COUNCIL MEETING

 

Washoe Tribal Council-2014-2018 Transition

 

Carson Colony Community/Senior Building

 

Friday, January 16, 2015-6pm

Tribal Council Agenda, 12/12/2014

Washoe Tribal Council Meeting

December 12, 2014-6:00 PM

Woodfords Indian Education Center

DRAFT AGENDA

UNR Basketball N7 Night

UNR presents Nevada Basketball N7 night, Nov. 17th, and Nov. 28th

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